Electricity, gas, steam and air conditioning supply
Klang,Selangor
Full-time
MYR 1,600.00 - MYR 2,000.00
JOB DESCRIPTION
Manage organizational documentation through the document life cycle.
Maintain organizational documents and the document management system.
Work with inhouse departments to identify and investigate the need for documents of various types.
Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
Analyses and controls all documentation related to sustainability department and business activitieswithin contractual requirements and Company procedures (including confidentiality).
Participates in the development, maintenance and improvement of departmental and sustainabilitydocument control work processes.
Handles and registers all outgoing and incoming transmittals according to sustainability documentcontrol procedure.
Collects information for reports, prepare and issue as directed periodical work report as required bysustainability department.
Ensure the security, accessibility, and proper distribution of organizational documents.
Plan and conduct meetings and presentations related to document management.
Able to create document fixed formats for templates.
Maintain updated records of all approved documents and their distribution clearly.
Work with all departments to put in place a Management of Records system to compliment theDocument Management system and meet a respective sustainability certification requirement.
Controlling the forms used to record data onto records and ensuring the records stay controlled as theyare used, stored, and preserved.
Shall be responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensureDocument Management is functional and successful.
All other tasks assigned by management.
JOB REQUIREMENT
Possess at least a SPM / STPM / Certificate / Diploma.
At least 3 years of experience in Document Control / Admin.
Knowledge of sustainability certification such as ISCC, NIS, etc will be added advantage.
Must be familiar with Microsoft Office (Word, Excel and PowerPoints)
Good written and verbal communication skills, especially in English.
Able to communicate with all levels, assertive and initiative.
Candidates must be able to work independently, having good work ethics, pleasant personality,proactive, positive attitude, self-motivated, trustworthy and resourceful.
Willing to work on Saturdays (no alternate).
Able to report duty ASAP.
Work 5.5 days.
GAMALUX SDN BHD
161B, Persiaran Pegaga, Taman Bayu Perdana, Klang, Selangor