JOB DESCRIPTION

• Manage Director’s schedule, assessing priority of appointments and reallocation as necessary.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Supervise all Trust incoming/outgoing mail.
• Source office supplies.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Special task for Directors.
• Responsible for managing administration matters of other ventures.
• Other duties as may reasonably required by the Director.

JOB REQUIREMENT

• Experience of Personal Assistant roles.
• Experience of working in a Higher Education Environment.
• Exceptional interpersonal and communication skills, to enable professional interaction.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Knowledge on Microsoft Office: Word, Excel and PowerPoint.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• Willingness to travel.
• Ability to organise and plan own work.
• Ability to work on own initiative.
• Have a good communication in English and Malay.
• Well-developed time management skills.
• Candidate with a Bachelor’s Degree is preferred.