JOB DESCRIPTION

• Managing databases and filing systems for directors Liaising with staff, suppliers and clients when needed collating and filing expenses.
• Reminding the directors of important tasks and deadlines.
• Point of contact when the Directors are unavailable, answering telephone calls and taking detailed messages to relay back Plans. 
• Coordinates and ensures the Directors schedule is followed and respected.
• Communicates directly and on behalf of the Directors on matters related to Directors programmatic initiatives.
• Assist Director in handling confidential matters and materials pertaining to the business and staff.
• Assist and coordinate in papers preparation such as proposal, meeting notes recap, project timeline.
• Conducting or preparing any research that may require.
• Organize travelling plans and itinerary of the Director and make necessary booking arrangement.
• Any other duties as may reasonably be required by the Director and supporting any ad-hoc tasks when required.

JOB REQUIREMENT

• Qualification: Diploma / Degree Graduate from Business Management.
• Have at least 2 years experience as secretary / PA.
• Good proficiency in English & Mandarin.
• Good time management & work on timeline.
• Details-oriented & able to multitask.