JOB DESCRIPTION

• Manage organizational documentation through the document life cycle.
• Maintain organizational documents and the document management system.
• Work with inhouse departments to identify and investigate the need for documents of various types.
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
• Analyses and controls all documentation related to sustainability department and business activitieswithin contractual requirements and Company procedures (including confidentiality).
• Participates in the development, maintenance and improvement of departmental and sustainabilitydocument control work processes.
• Handles and registers all outgoing and incoming transmittals according to sustainability documentcontrol procedure.
• Collects information for reports, prepare and issue as directed periodical work report as required bysustainability department.
• Ensure the security, accessibility, and proper distribution of organizational documents.
• Plan and conduct meetings and presentations related to document management.
• Able to create document fixed formats for templates.
• Maintain updated records of all approved documents and their distribution clearly.
• Work with all departments to put in place a Management of Records system to compliment theDocument Management system and meet a respective sustainability certification requirement.
• Controlling the forms used to record data onto records and ensuring the records stay controlled as theyare used, stored, and preserved.
• Shall be responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensureDocument Management is functional and successful.
• All other tasks assigned by management.

JOB REQUIREMENT

• Possess at least a SPM / STPM / Certificate / Diploma.
• At least 3 years of experience in Document Control / Admin.
• Knowledge of sustainability certification such as ISCC, NIS, etc will be added advantage.
• Must be familiar with Microsoft Office (Word, Excel and PowerPoints)
• Good written and verbal communication skills, especially in English.
• Able to communicate with all levels, assertive and initiative.
• Candidates must be able to work independently, having good work ethics, pleasant personality,proactive, positive attitude, self-motivated, trustworthy and resourceful.
• Willing to work on Saturdays (no alternate).
• Able to report duty ASAP.
• Work 5.5 days.