JOB DESCRIPTION

• Proactive daily management of administrative duties comprising of extensive travel planning and meeting schedules, arrangement and coordination of schedules and appointments across different time zones.
• Provide support to the Group Managing Director and the Management Team in their daily administrative needs including managing flight/ground transportation, visa applications, hotel booking, expense claims, travel claims and etc.
• Handle the company’s confidential documents.
• Manage contracts/vendors and price negotiations for office lease, office equipment & supplies.
• Manage contractor and vendors for office maintenance, renovation and relocation.
• Ensure the office environment is compliant with local legal and professional policies as well as objectives.
• Arrange for the necessary resources/facilities and provide operational and resource support.
• Perform administrative and office support activities, including but not limited to: photocopying, mailing, filing, placing and expediting orders when necessary.
• Manage office needs and upkeep, requests, including stationary, other office supplies inventory, pantry upkeep and meeting refreshments.
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
• Any other duties as assigned by the Group M.D. and the Management Team HR and Finance.

JOB REQUIREMENT

• Looking for a Diploma/ Degree holder with minimum 5 to 8 years of experience in international working environment (both with expats. and within multi-country organization) in administration & secretarial related positions.
• Exceptional knowledge and experience working with PowerPoint, Excel, Word, and other Microsoft applications.
• Ability to write professionally, have excellent command of written English, grammar and strong proofreading skills.
• Flexibility to work with multiple personalities and with all levels of management within an organization.
• Flexibility to work extended hours when needed.
• Discretion, accountability and dependability – key attributes to fulfil the demands of this role.